FOX RIVER VALLEY PONY CLUB SPONSOR MEETING
FOX RIVER VALLEY PONY CLUB SPONSOR MEETING
SUNDAY, March 13, 2016
2:00 PM
BARRINGTON HILLS PARK DISTRICT RIDING CENTER
BARRINGTON HILLS, IL
I. CALL MEETING TO ORDER
II. ROLL CALL
III. ADJUSTMENTS TO THE AGENDA
IV. OLD BUSINESS
V. NEW BUSINESS
DC's Report
Treasurer's Report
Park Board Report
Fundraisers
Mini Event
Horse Trials
Sponsors
Adopt a Jump
Volunteer Positions
Opportunities for members this year
Unmounted Lessons
Championships
VI. OTHER BUSINESS
Camp
VI. ADJOURN
FOX RIVER VALLEY PONY CLUB SPONSOR MEETING
SUNDAY, March 13, 2016
2:00 PM
BARRINGTON HILLS PARK DISTRICT RIDING CENTER
BARRINGTON HILLS, IL
I. CALL MEETING TO ORDER
II. ROLL CALL
III. ADJUSTMENTS TO THE AGENDA
IV. OLD BUSINESS
V. NEW BUSINESS
DC's Report
Treasurer's Report
Park Board Report
Fundraisers
Mini Event
Horse Trials
Sponsors
Adopt a Jump
Volunteer Positions
Opportunities for members this year
Unmounted Lessons
Championships
VI. OTHER BUSINESS
Camp
VI. ADJOURN
Fox River Valley Pony Club Annual Meeting Agenda
Sunday, December 6, 2015
2:00 pm
Barrington Hills Park District Riding Center
Barrington Hills, IL
I. Call Meeting to Order
II. Roll Call
III. Adjustments to the Agenda
IV. Old Business
V. New Business
VI. Any Other Business
VII. Adjourn
Sunday, December 6, 2015
2:00 pm
Barrington Hills Park District Riding Center
Barrington Hills, IL
I. Call Meeting to Order
II. Roll Call
III. Adjustments to the Agenda
IV. Old Business
- Presentation of 2014 Minutes
V. New Business
- DC’s Report
- Treasurer’s Report
- Report of Nominating Committee regarding recommendations for 2016:
- < >Joint DCs
- < >Audit Committee
- Committee/Team Sign Ups
- Financial Plan
- Determination of sponsor fee
- Determination of Club Member dues for the year following
- Proposed 2016 Budget
- 2016 Calendar
- Amendments to Club Policies, if any
VI. Any Other Business
VII. Adjourn
FOX RIVER VALLEY PONY CLUB SPONSOR MEETING
SUNDAY, APRIL 12, 2015
1:00 PM
BARRINGTON HILLS PARK DISTRICT RIDING CENTER
BARRINGTON HILLS, IL
SUNDAY, APRIL 12, 2015
1:00 PM
BARRINGTON HILLS PARK DISTRICT RIDING CENTER
BARRINGTON HILLS, IL
I. CALL MEETING TO ORDER
II. ROLL CALL
III. ADJUSTMENTS TO THE AGENDA
IV. OLD BUSINESS
Presentation of 2014 minutes
Vote on Proposal for Club Policy Change (see below)
V. NEW BUSINESS
DC's Report
Treasurer's Report
Auditor's Report
Fundraisers
Mini Event
Horse Trials
Sponsors
Volunteer Positions
Opportunities for members this year
VI. OTHER BUSINESS
Polo Update
VI. ADJOURN
II. ROLL CALL
III. ADJUSTMENTS TO THE AGENDA
IV. OLD BUSINESS
Presentation of 2014 minutes
Vote on Proposal for Club Policy Change (see below)
V. NEW BUSINESS
DC's Report
Treasurer's Report
Auditor's Report
Fundraisers
Mini Event
Horse Trials
Sponsors
Volunteer Positions
Opportunities for members this year
VI. OTHER BUSINESS
Polo Update
VI. ADJOURN
Proposal for Policy Change
Due to the lack of rally participation over the last few years, I would like to propose that Fox River Valley Pony Club pay up to 100% of the entry fees to Pony Club members in good standings for the Regional rallies. Ideally, this would increase rally participation.
Current policy: A member in Good Standing who has submitted required paperwork and fees within the published deadlines is eligible to participate in a rally; refer to USPC National and Regional rules for other requirements for each discipline.
The club may pay up to 50% of the entry fee for the Regional Rally or for the USPC Championship Rally on behalf of any Member who meets the Member in Good Standing Policy, subject to the availabity of funds.
If the Member does not participate in the rally, they are obligated to repay the Club for any related fees paid on their behalf in connection with the rally.
Proposed Policy Change: The Club may pay up to 100% of the entry fee for the Regional Rally and 50% for the USPC Championship Rally on behalf of any Member who meets the Member in Good Standing Policy, subject to the availabity of funds.
Due to the lack of rally participation over the last few years, I would like to propose that Fox River Valley Pony Club pay up to 100% of the entry fees to Pony Club members in good standings for the Regional rallies. Ideally, this would increase rally participation.
Current policy: A member in Good Standing who has submitted required paperwork and fees within the published deadlines is eligible to participate in a rally; refer to USPC National and Regional rules for other requirements for each discipline.
The club may pay up to 50% of the entry fee for the Regional Rally or for the USPC Championship Rally on behalf of any Member who meets the Member in Good Standing Policy, subject to the availabity of funds.
If the Member does not participate in the rally, they are obligated to repay the Club for any related fees paid on their behalf in connection with the rally.
Proposed Policy Change: The Club may pay up to 100% of the entry fee for the Regional Rally and 50% for the USPC Championship Rally on behalf of any Member who meets the Member in Good Standing Policy, subject to the availabity of funds.